Project Coordinator

At HSA Bank, we’re working toward a world where everyone is empowered to save for a healthy future. Our offerings in the healthcare savings space drive down healthcare costs, increase access, and assist with decision-making for consumers, health plans, partners, and advisors. 

Are you ready to join us?

We are seeking a detail-oriented and proactive Project Coordinator to support IT project delivery across the enterprise. This role will assist Project Managers (PMs) in planning, tracking, and reporting on project activities, and will contribute to departmental initiatives including report generation, RCSA (Risk and Control Self-Assessment) testing, and compliance documentation. The ideal candidate will have strong organizational skills, a collaborative mindset, and a foundational understanding of IT project lifecycles.

Job Responsibilities

Project Support:

• Assist PMs with project planning, scheduling, and coordination of tasks and resources.

• Maintain and update project documentation including charters, plans, status reports, and meeting minutes.

• Track project milestones, deliverables, and dependencies using project management tools (e.g., MS Project, Jira, Smartsheet).

• Facilitate communication between cross-functional teams and stakeholders.

• Schedule and organize meetings, prepare agendas, and follow up on action items.

Departmental Deliverables:

• Support the preparation of weekly/monthly reports and dashboards for leadership and governance forums.

• Coordinate and assist with RCSA testing activities, including evidence collection, tracking, and documentation.

• Help ensure compliance with internal controls, audit requirements, and risk management protocols.

• Maintain departmental templates, trackers, and shared documentation repositories.

Administrative & Operational Tasks:

• Assist with onboarding of new team members and vendors.

• Support budget tracking and invoice processing as needed.

Experience/Education: 

• High School diploma/GED required

• Bachelor’s degree in Business, Information Technology, or related field preferred.

• 2+ years of experience in project coordination or support, preferably in IT or financial services.

• Familiarity with project management methodologies (Agile, Waterfall, Hybrid).

• Proficiency in MS Office Suite (Excel, PowerPoint, Word), SharePoint, and project tracking tools.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities and work independently in a fast-paced environment.

• Time management skills

• Organization and multi-tasking skills

• Excellent Facilitation skills

• Capable of multitasking in high paced, pressured environment.

• Ability to make difficult and quick decisions on a daily basis.

• Project Management Certification (CAPM/CSM/PMP) preferred, not required

The estimated hourly range for this position is $30.00/hr. to $40.00/hr. Actual salary may vary up or down depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position is eligible for incentive compensation.

#LI-EF1

Webster Financial Corporation and its subsidiaries (“Webster”) are equal opportunity employers that are committed to sustaining an inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, marital status, national origin, ancestry, citizenship, sex, sexual orientation, gender identity and/or expression, physical or mental disability, protected veteran status, or any other characteristic protected by law.